Thursday, April 2, 2009

15 YEAR REUNION PLANS

We recently held another planning meeting for our upcoming reunion, here is the rundown...

Where we met... At the home of Austin & Kelly Cope - thanks for hosting us at your lovely home!

Who was there... Austin & Kelly (Hendren) Cope, Greg & Heather (Stone) Kitchen, Michelle (Measom) Marziale & her brand new baby (in place of Ben), Pat & Julie (Nelson) Burnah, and Zak and Jamie (Clark) Dietz. Oh and a bunch of kids! (I'd like to thank the Copes for inviting kids along and letting them run wild both outside and in).

What we did... Well, we talked a lot about kids, jobs, life, etc... THEN we finally got around to the reunion stuff. What can I say? We were having a good time.

So here's what we know...

We have the date for the reunion set for Saturday July 25th, 2009. We all feel it's a good date for several reasons. The main one being that I've received more than a few requests that we coordinate with Fiesta Days because that's when people will be back in town.

Greg & Heather spent a considerable amount of time investigating possible caterers and were prepared with a lengthy list. It all sounded so good, but we eventually narrowed it down to 2 (Bajio's and GoodWood BBQ Company) and took a vote and then I was outvoted... sigh. Despite a last ditch effort by Zak and Austin to sway votes to Little Ceasers $5 pizzas, the votes were tallied and it looks like we will be dining on a menu prepared by GoodWood BBQ Company....mmmm!

We've decided to forgo any major decorating. I can't imagine that decor will be all that important in the long run and we are trying to keep the costs to a minimum. I mean, we are all coming to see each other - not balloons and streamers... right?

Speaking of costs... our goal is to keep it to $15.00 per person ( or $30.00 per couple).

I took on the assignment of posting this announcement, as well as creating a Facebook group page to hopefully get a few more people off the list. We also decided that we aren't going to spend any money on sending out formal invitations (no snail mail). We are sticking to email and internet and hoping that word will spread through these channels. Also, I'm trying to figure out if I can set up some way of taking payment through Paypal that won't eat into our costs, but will make it easy to collect the money and keep track of our guest list. I'm still working on that one.

So far, so good. Now for our biggest hurdle... WHERE to hold the reunion? The perfect place , by this we mean cheap or free yet big enough to host us all comfortably and not too far out of town, has eluded us thus far. Every park and pavilion that we've looked at in town is taken, we checked out the Salem Civic Center (I think that's what it's called) and it is way too expensive, and our last desperate attempt was the lunchroom at the highschool (it's nostalgic, right?). Unfortunately, there is a play that evening so it's a no go! I even called the new Salem High School, but they said they don't allow this kind of thing (whatever that means). SOOOOOO... what to do?

Well, I'm posting this on here in hopes that someone will come up with something that we haven't thought of or one of you is holding out on us and lives in a mansion nearby with lots of space and would like to step up and hold the reunion at your place.

I've put in a couple of calls to some other possibilities and Michelle & Ben are also working diligently towards a solution. I'm confindent something will present itself in due time! I'll keep you all up to date!

I'm sure I'm forgetting something, but for now that's all I can come up with... let us know if you've got an idea for us. Thanks!

UPDATE**Our problem is solved! We have found a place to hold the reunion. Many THANKS to all of you who posted and emailed suggestions. We looked into ALL of them (well, except maybe Carillisa's street plan - which did sound fun, but I can't imagine her neighbors would agree). In the end it was Robyn (Jackson) Stone who saved the day! We have now rented the outdoor pavillion and the Memorial Hall (in case of inclement weather) in Mapleton. And we got a SWEET deal - thanks to Robyn. So the reunion is a go!

Now all I've got to do is set up a Paypal button on here so you all can pay up (coming soon)! There are just a couple more details to iron out before then...

7 comments:

A.J. Dub. said...

What about the other schools, elementary, middle school, jr high...

Tony and Karen said...

What about the Lake Shore park? It has a large pavilion, park, ball diamond, kitchen, bathrooms,etc. Or is that to far? It's an idea.

Robyn said...

Have you tried Mapleton? My uncle works for the city, if you want I can ask him if the park or the city center is open and find out the costs.

a.men said...

What about the High Chaperral?

Carillisa said...

I volunteer my street. It's right down town, easy access and due to the crowd, I'm sure we can deter cars from taking that particular route through town. Or...maybe we should all bring blankets and just pick a field somewhere out in Benjamin or Palmyra...?

I know I am of NO help! I will try to come up with better solutions...how many are we planning for?

Jami said...

I know you said you already checked into all the parks and pavilions, but does that include the Spanish Fork resevoir? I haven't been there myself, but my family says it's really great.

abbie higginson said...

Jamie, I'm not sure what the price was that you were given for the civic center, but if a SALEM RESIDENT is the one booking it and is the one signing the forms for it, it is only $200.00 to rent. You have to leave a $1000.00 deposit, which is completely refundable if the building is left in the same condition. Jeff and I have rented it a couple of times for various things and all you need to do is leave a $1000.00 check for the deposit and then they give it back to you. If someone on the committee did this, the cost would only be $200.00. (unless THAT is the price you said was too high...)